A roadside stop is a terrible reminder system.
A car's documents can look fine until someone checks them at a roadside stop. I built Fleetpass to make missing and expiring paperwork visible while there's still time to act.
The problem hiding in the glovebox
An expired licence, insurance certificate or registration can turn an ordinary trip into an expensive interruption. For a fleet operator, the same problem repeats across vehicles, drivers and people responsible for keeping documents current.
I designed Fleetpass around one practical question: what needs attention today? Missing, expired and expiring paperwork should be visible before anyone has to go hunting through folders.
Start with the paper, then build the record
People already have the document. Making them fill out a vehicle profile before uploading it adds work for no reason.
The upload-first flow reads fields such as document type, registration number, issuer and expiry date, then asks the user to confirm what was extracted. That confirmation is the important step: the system can help read the document, but the owner decides what gets saved.
Make expiry visible across the whole fleet
The workspace brings vehicle and document records into one view, sorting the paperwork that needs attention. A vehicle's status reflects the documents attached to it, so one missing requirement can't disappear behind a reassuring overall label.
I separated document status from the work of renewal. Preparing a replacement is progress, but the old document is still expired until the new one has been uploaded and confirmed.
One person's car, or a team of operators
The same document model needs to work for someone managing their own car and a team managing many. I designed the fleet view around organisation membership and different levels of access, so the people preparing renewals and the people reviewing compliance can work from the same records.
Fleetpass is a working product I continue to develop. My next priorities are improving upload recovery, document lifecycle controls and reliable reminders, then learning from operators using it in their day-to-day work.
Explore Fleetpass: fleetpass.vercel.app
